High-Quality Search

CORE DUTIES AND RESPONSIBILITIES

• Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer
• Takes dictation in shorthand or by machine and transcribes notes on typewriter or computer, or transcribes from voice recordings
• Composes and types routine correspondence
• Organizes and maintains file system, and files correspondence and other records
• Answers and screens manager's telephone calls, and arranges conference calls
• Coordinates manager's schedule and makes appointments
• Greets scheduled visitors and conducts to appropriate area or person
• Arranges and coordinates travel schedules and reservations
• Conducts research, and compiles and types statistical reports
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings
• Makes copies of correspondence or other printed materials
• Prepares outgoing mail and correspondence, including e-mail and faxes
• Orders and maintains supplies, and arranges for equipment maintenance

REQUIREMENTS

• Bilingual (English/Spanish) is required
• Must be able to work assigned shift hours (4-5 hours per day Monday through Friday, between 8:00 a.m. and 5:00 p.m.)
• Proficient in MS Office (Word, Excel, Outlook)
• Must have excellent customer service skills
• Excellent verbal and written communication skills and demonstrated organizational skills with attention to detail required